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How Vendors provide Bids / Proposals
Preparing & Submitting
A vendor should do the following in preparing and submitting a bid / proposal document to the City of Opelika Purchasing Department.
- Thoroughly read and understand the RFB / RFP documents, including all specifications, terms and conditions. A vendor should contact the purchasing officer whose name appears on the solicitation documents for clarification of any information within the document
- Bids / Proposals for alternate products may be submitted, but are expected to meet or exceed the desired specifications.
- Note any substitutes to the requested specifications either on the documents or in a letter of explanation accompanying their bid / proposal.
- Indicate the price in the proper areas of the solicitation (in ink) for the unit size requested. Reconcile itemized prices with a total bid / proposal price.
- Corrections, erasures, and clarifications of pricing must be made in ink and initialed by the vendor.
- Indicate delivery terms and shipment information. If an extended period is inserted instead of a single shipping date, the City of Opelika will consider the latest date with the period in determining whether or not the bid / proposal is responsive, in the event delivery is to be a determinant factor in the award.
- An officer or authorized agent of the Vendor must sign the bid / proposal to be considered for award.
- Include literature which will help the City of Opelika determine whether the bid / proposal meets specifications unless the solicitation indicates literature is not required.
- Submit the bid / proposal by the stated date and time, and follow submission and mailing instructions accompanying the RFB / RFP. The response must be time stamped into the Purchasing Department prior to the time and date indicated in the RFB / RFP document.
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Lillie Finley
Purchasing Director
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Purchasing
Physical Address
204 S 7th Street
Opelika, AL 36803
Phone: 334-705-5120Fax: 334-705-5128
Hours
Monday - Friday
8 a.m. - 4:30p.m