- Doing Business
- Doing Business with the City
- Vendor Information Guide
Vendor Information Guide
The Purchasing Department for the City of Opelika knows how essential it is to conserve funds. The competitive solicitation process is an important part of attaining that objective.
Code of Ethics
The City of Opelika Purchasing Department uses the National Institute of Governmental Purchasing (NIGP) Code of Ethics as our guideline.
Becoming a Vendor
Learn about the process of becoming a vendor.
The Purchasing Department solicits prices for items or services - above a policy threshold amount.
Understand the Request for Bid (RFB) and Request for Proposal (RFP) process.
Re-Solicitation for Pricing
Occasionally it becomes necessary to re-solicit pricing for commodities and / or services.
One of the final steps in the procurement process is the issuance of a purchase order or contract.
Vendors are not to ship merchandise nor perform services without a purchase order issued by the Purchasing department via fax, United States mail or phone.
The Purchasing Department shall have the right to request assurances from vendors to satisfy the City of Opelika's concern of conducting business and / or verify the ability of a vendor to provide described services.
Samples, when required, must be furnished free of expense to the City of Opelika.
The City of Opelika may request bids/proposals for new equipment that involves trade-ins of used equipment.
All goods received by the City of Opelika are subject to inspection and testing.
Invoices & Payments
Learn more about submitting invoices and payment discounts.
Limited Purchase Authority Methods
In certain circumstances departments are authorized to use limited purchase authority methods (Procurement Cards) with approval from the Purchasing Department and the Accounting Department to expedite the purchasing process.
Disclosure Of Information
Documents the Purchasing Department issues or receives in soliciting, evaluating, and awarding Requests for Bid procurement are generally open to public inspection after the award of the contract.